Back office · Handled monthly
Gridfluent is a flat-rate remote back office for small businesses: bookkeeping, payroll administration, AP & AR, tax preparation, and dedicated virtual assistants, managed from Dallas–Fort Worth, serving businesses nationwide. Tell us about your business and get a monthly price today.
Rather talk first? Book a free 15-minute call, by phone or Microsoft Teams.
| Bank & card accounts | RECONCILED |
| Payroll filings | SUBMITTED |
| Open questions | 0 |
| Difference | 0.00 ✓ |
Bookkeeping & back office
Start with what you need now. Add the rest whenever you're ready, at a flat rate, with one point of contact. Need admin help too? See virtual assistants.
Your books kept current and reconciled every month, so tax time is a handoff, not a scramble.
Payroll run on time, every time, in the payroll system you already use.
Bills paid on schedule, invoices out the door, and polite follow-up on the ones that haven't paid you.
Returns prepared and filed from books we already keep clean, so nothing gets rebuilt at tax time.
Your transactions are categorized and reconciled every week, not in a scramble at month end. P&L and balance sheet in your inbox by the 10th.
Every month you get a reconciliation report: each bank and card account tied to its statement balance, difference $0.00. You never have to take our word for it.
Quick question? Text your point of contact and get an answer the same business day. Anything that needs a real conversation gets a call on the calendar.
A 15-minute call each month to walk through your numbers, if you want it. Skip it when you're busy; the reports still arrive.
Behind on your books? During a catch-up you get a short text every Friday with what's done, what's next, and anything we need from you.
Not happy after your first month of monthly bookkeeping or payroll? We refund that month's fee. Catch-up projects, one-time setup, and tax returns are quoted flat and aren't covered.
Virtual assistants
Hire a dedicated remote assistant for a flat monthly rate. You get the same person every day, working your hours, on your tools. Start part-time or full-time, scale up or down as work changes, and cancel anytime. Not happy after your first month? We refund that month's fee.
| Inbox waiting on you | 0 |
| Appointments confirmed | 14 |
| Invoices sent | 9 |
| Payment reminders out | 6 |
| Hours back in your week | 12 ✓ |
Emails sorted and answered, appointments booked and confirmed, reminders sent, so you only see what needs you.
Quotes sent, leads chased, no-shows rescheduled, reviews requested after every job. Nothing falls through the cracks.
Spreadsheets, job records, and customer data kept current in the tools you already use: HubSpot, Jobber, Housecall Pro, Zoho, Google Sheets.
Invoices out on time, statements sent, polite payment reminders until you're paid, and vendor bills and receipts collected for your books.
Posts scheduled from your content calendar, simple graphics in Canva, newsletters sent, listings kept up to date.
Lead lists built, vendors and prices compared, weekly reports pulled together from your numbers. Anything else, just ask.
Already a bookkeeping client? Add an assistant to the same plan with one point of contact for both.
How it works
A 10-minute call or a few texts: what you do, what tools you use, and where things stand. You get a flat monthly price, in writing.
Read-only bank feeds where possible, access agreed in writing, and your existing QuickBooks, Xero, or Gusto accounts. Nothing moves without your say-so.
Books reconciled, payroll run, reports delivered, and a real person who answers when you have a question.
Pricing
Every engagement is month to month at one flat monthly rate, agreed in writing before we start. Your exact price depends on transaction volume, bank accounts, payroll headcount, or assistant hours, so we quote it up front after one short conversation. No hourly billing, no surprises at month end.
Behind on your books? Catch-up and cleanup projects are quoted flat, up front, and get you current before your monthly plan starts.
Why Gridfluent
A dedicated team does the work. You always deal with the same person, who knows your business and answers your texts the same day.
Your price is agreed in writing before we start. No hourly billing, no surprise line items at month end.
Read-only connections wherever possible, written access agreements, and nothing shared outside the engagement. Ever.
We keep your books clean all year, then prepare and file your business and personal returns. Prefer your own CPA? We hand off tax-ready books at year end.
FAQ
No. We take over from your current books wherever they stand, review the last few months, and flag anything that needs fixing before we start. You don't have to explain your chart of accounts twice.
Yours. QuickBooks Online, Xero, Wave, Gusto, ADP, and most common small business tools. If you don't have one yet, we'll set you up on the simplest option for your business.
We use read-only bank connections wherever possible, agree access in writing before anything is connected, and never share your data outside the engagement. You can revoke access at any time.
Yes. For our bookkeeping clients we also prepare and file returns: business and personal, including back years. Clean books first, then the return, with one point of contact for both. Already have a CPA you like? We hand off tax-ready books at year end instead.
Most of the admin that eats your week: inbox and calendar, customer follow-up and scheduling, quotes and invoices, data entry and CRM updates, social posting, research. You tell us what needs handling, we match you with a dedicated assistant, and you get the same person every day. Part-time or full-time, your choice.
Usually within a week of your yes. We agree the task list and hours in writing, set up access to the tools you use, and your assistant starts with a short handover call. Your point of contact at Gridfluent checks in weekly and covers any gap in schedule.
Yes. If you're not happy after your first month of monthly bookkeeping, payroll, or a virtual assistant, we refund that month's fee. Catch-up projects, one-time setup fees, software billed by the provider, and tax returns are quoted flat up front and aren't covered by the refund.
Every month you get a reconciliation report showing each bank and card account tied to its statement balance with a $0.00 difference, alongside your P&L and balance sheet. If something doesn't tie, you hear about it from us first.
No. Every plan is month to month and you can cancel anytime. We keep clients by doing the work well, not by holding the door shut.
Book a call
Pick a time that suits you and choose a phone call or a Microsoft Teams call. We'll talk about where things stand and what you'd like handled, and you'll get a clear flat price after. Nothing to prepare.
Phone or Teams, you choose on the next screen. Times are shown in Central Time.
Get started
Prefer to just text?
(469) 927-2432Tell us what kind of business you run and what you need off your plate, books or admin. You'll get a flat price, usually the same day.
Prefer to talk first?
Book a free 15-minute call, by phone or Microsoft Teams.
Dallas–Fort Worth · Serving clients remotely everywhere